Services
We Provide A Wide Range Of Services
Please see below different functions and Pricing structure
How We Can Help You?
We at Seamless Secretarial Solutions are here to assist you and your business in all administrative and governance issues.
Compliance
Ensuring your company is compliant with its Memorandum of Incorporation (“MOI”), the Companies Act 71 of 2008, as amended, the King IV Report on Corporate Governance (“King IV”) and the JSE Listings Requirements (where applicable) and the POPI Act
Statutory Secretarial
Maintenance of the Statutory records of the company and its subsidiaries. Preparation and lodgement of all returns required by the Companies and Intellectual Properties Commission (“CIPC”) in terms of the Companies Act 71 of 2008, as amended.Conversions of Companies, amendments to MOI's, Company name changes, Company de-registrations. increase /decrease of authorised share capital, etc. Maintenance of Share Registers, Share Transfers and issuing of new share certificates. Submission of Annual Returns to CIPC and completion and submission of Annual Compliance Checklists.
Resolutions
Drawing up round robin resolutions and circulation thereof for signature. Recording and Filing of signed resolutions
Board Timetable
Preparation of annual board timetable of all board and board committee meetings and Shareholders’ meetings required both in terms of the MOI and the Companies Act.
Corporate Governance
Compiling or updating Board Charter and Terms of Reference for board committees and Code of Ethics and Delegation of Authority framework for adoption by the board. Continuous monitoring of Conflicts of Interests amongst Directors, officers and employees of the Company.
Directors' Meetings
Preparation of Agenda and compilation of ELECTRONIC Board and Board Committee meeting packs and attendance at meetings and recording of minutes and action list for approval. Circulation of final approved minutes.
Shareholder' Meeting
Preparation of the Chairman’s Agenda, liaison with Transfer Secretaries and assistance with proxies and letters of representation. Compilation of minutes and liaising with Sponsor’s for release of SENS (Stock Exchange News Service) announcements and, where necessary, press Announcements.
Independent Board and Board Committee surveys
Annual Independent on-line board evaluation surveys and compilation of responses received to monitor and report on governance, risk management and control processes.
Trusts
Trust Deeds and Amendments Registration of new Trusts De-registration of Trusts Appointment / Resignation of Trustees
Our Fee Structure
Our fees are structured to meet our Client’s needs as follows:
Option 1
Retainer Option
A monthly retainer covering all services listed in the appropriate fee schedule.
The benefit of this option is that the Client has an all-in cost which is particularly useful for budgeting purposes.
Option 2
Ad-Hoc Option
A specific fee for each component of work done.
The benefit of this option is that the fee is activity based, except for the small monthly “compliance” fee charged. For an organisation with minimal activity this option would be beneficial.
Who we currently work with
Who we have worked with
